Architecture Best Practice: One Dataset to rule them all If still, after all of that (designing and adopting mobile-friendly Power BI reports), you feel the requirement of the printed reports, then I would say that is the time you need to go and create paginated reports. Designing mobile-friendly reports in Power BI Desktop My experience shows that mobile-friendly Power BI reports can replace many (but not all) paginated reports. Using Power BI mobile applications, especially if you design mobile-friendly reports, you can certainly have normal Power BI reports that can be carried to the meetings (by phone), be discussed (with annotation on them), and shown to others. One of the main reasons that users print reports is to carry them to the meetings, discuss them, and show them to others. Usually, the answer to my question is, “Yes, absolutely, we need printed reports.” However, my experience shows that people need “accessible reports” rather than “printed reports.” If you ask, “Do I need a paginated report?” I would ask: “Do you need printed reports?” Paginated Reports Do you need a paginated report? Powerful but not much user-friendly (more developer-focused) UI of Report Builder or Visual Studio Powerful and user-friendly GUI of Power BI Desktop A printed output of a Power BI Paginated report The difference between Power BI reports and Paginated reportsĪlthough these two are reports hosted in the Power BI service, they are generated for different purposes and have different capabilities. A paginated report can be designed exactly as you want to print it in the output.
These are why we have paginated reports in Power BI. You may need page headers and footers and some other settings. Printing of the content of a table or matrix is not just that simple to say print them all on one page you need pagination. All other rows, which you must scroll down to get to, are not included in the print output.
The printed version only shows a few rows visible on the screen. However, if you want to print this report, then the printed version of the report will look like the below Printed version of the Power BI report just includes the part of table rows that is visible on the screen. In the context of an interactive report, you can easily just scroll down to get to the records you want, or you can filter the report using slicers or other visuals. Only a few rows in that table can be presented on the screen, so it comes with a scroll bar on the right. The above screenshot shows a table visual in the Power BI report. If you have a normal Power BI report (a report that is created using Power BI Desktop), and your report looks like the below Power BI report with table visuals So the question would be why do we need to create paginated reports? To answer this, you must understand how printing works for a normal Power BI report. Why Paginated Reports?Īs you already know, you can use Power BI Desktop to create any report you want.
This is a different editor than the Power BI Desktop and has to be downloaded and installed separately. Paginated reports are created using Power BI Report Builder. This is a sample of what a Power BI paginated report can look like Power BI Paginated Report Sample You can set page headers and footers and categorize them so that certain information goes into certain report pages. You can design the report over multiple pages.
#DIFFERENCE BETWEEN TABULAR REPORTS AND MATRIX REPORTS PDF#
They are ideal for exporting to PDF or printing, especially when the data presented in the report goes over multiple pages (such as a table with thousands of rows). Paginated reports are designed for pixel-perfect printing. Paginated Report, although looking like a normal report in the screenshot above, is a different type of report in Power BI.Ī paginated report is a report that is created using another tool (Not using Power BI Desktop) and created for a different use case. The “Movies to print” report is called a Paginated Report. If you look at the screenshot below you can see that I have two objects in the Power BI service, they both are report type, but they have different icons Two types of reports in Power BI Service
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